Enderby SC Fee Proposal 2008 (Changes since initial draft shown in red,
ratified at AGM on November 12th 2007)
At
the Enderby SC committee meeting on September 10th it was proposed and accepted by the committee that we should
publish our fee proposals for 2008 prior to ratification at our AGM on November 12th to allow members to have a
say in these proposals. The basic proposal is to move to a monthly Standing Order
(SO) for session fees and annual Direct Debit (DDR) for membership and Club Championship entrance fees. Following feedback received we have now decided that we will not collect annual membership by Direct Debit, but by standing
order in 3 equal instalments on 3rd January, 3rd February and 3rd March. Should you wish
to pay in one instalment we still ask that this still be done by standing order
and it will be taken on 3rd January. We have also decided to not collect the Club Championship fee by Direct Debit
but to accept payment by cheque with entry form due at the end of April.
Below we have tried to answer as many
questions as we can about how the new system will work. If you have a question that is not answered here, then please email
it to chairman@enderbysc.org
FAQ’s
Why are you changing the current
system of a combination of pre pay and pay as you go sessions?
There are several reasons
for this as listed below.
Our income and expenditure
on pool hire has increased to over £25000 p.a. , we need to ensure we are able to collect the money and pay for our committed
pool hire costs.
There is a huge administrative
burden involved in collecting this in cash on a session by session basis.
-
One we have to depend on a helper to take in the cash at each session
-
Two we have to then get the cash to the treasurer to be reconciled
and banked
-
Three having many different people involved and physically carrying
large amounts of cash is unsafe and not secure
-
Four the administration of our pre pay sessions has become complicated with different rates and durations
We introduced pre pay some
years ago in an effort to ensure as a club we were not only getting guaranteed
income into the club, especially at the satellite pool sessions where there wasn’t always someone to collect cash on
the door, and to ensure swimmers were committing to sessions every week. These have been very successful in achieving these
aims and we have tweaked them from 12 to 10 to 8 weeks to try and help with outgoings for parents and swimmers. However the system has now become unwieldy and expensive. The new system eliminates the need for us to have new pre-pay sessions set up
every couple of months and puts us in line with many other
sports clubs who charge monthly fees.
Swimmers do not have to
remember to bring session fees with them to any session.
We will ensure that all
swimmers pay for all sessions that they attend, eliminating the ( I will pay next time people) and the those that do not pass
the desk at all! (Yes this does happen)
The new system allows swimmers
and parents to budget financially knowing exactly what is to be paid and when. No more surprising hits of pre-pay at those
times when it can be least afforded.
I am a senior swimmer unable to commit
to swimming regularly, but I wish to continue coaching.
In this case you will be
entitled to continue as a Cat 2 member, eligible for galas and club champs, and also enable to coach, but you will be excused
your monthly session fees.
How will the club monitor monthly
payments versus sessions attended?
All
SO’s will be due on the second of each month. Each SO will
appear on the Club’s bank statement with a reference to the swimmer’s name. Each month the Club will check that
all registered members have paid their SO.
Random checks will be made
against sessions attended as per the session registers against what each swimmer is paying for to ensure the system is not
being abused.
How will I know what band of sessions
I should be in?
As a general rule all Cat
1 swimmers (those under nine at 31st December) will be in band 1 as they are only expected to attend 1 session
per week.
All Cat 2 swimmers (those
over nine at December 31st) will be in at least band 2 as the Club rules stipulate that these swimmers should attend
for a minimum of 2 sessions per week.
We will publish an initial
set of bandings for each swimmer, based on previous attendance and sessions that they have attended.
I can’t swim because I am taking
exams?
When taking GCSE’s
or A-levels swimmers will be allowed to reduce their monthly SO to the one session per week fee for the months of April, May
and June.
Why is LBT (land based training)
a session?
LBT is available to all
swimmers 11 and over, it is an essential part of the training programme for LATD (Long term athlete development). It is currently
available for an hour on Sundays at 1800 in the Enderby LC gym.
I swim at 5.30 for 30
minutes, why I am I paying the same as swimmers who have longer sessions? I swim for 90 minutes why do I pay less than those
swimming for an hour.
We have classed all sessions
whether they be 30, 60 or 90 minutes as the same in terms of fees.
The primary reason for
this is simplicity, but there is also a logic reason.
The 30 min session for
the LTS and beginners is very coach intensive needing at least one coach per lane, it is also comparable to the type of sessions
available privately through such providers as SLM and the cost is still favourable.
The senior swimmers who
get 90 minute sessions need less coach time and also are benefiting from their longevity as club members.
How will my SO work?
Before
the end of this year you will be asked to complete a SO to commence on January 2nd
2008. This will be for the session band agreed with you. This payment will continue until you decide to
stop it.
How can you justify a fixed equal
monthly payment when we will swim more than our band sessions in some months and some months when we will swim less as in
July and December when the club is closed?
We realise not all months
are equal. The monthly payment is designed to represent session fees over a year. However the banding of sessions does what
it says. e.g. band 1 is for the equivalent of one session per week per month. If you are unable to make one of your normal
sessions you are welcome to make it up by attending an alternative suitable session.
Can we fill out a SO for our family
rather than for each swimmer?
In order for us to monitor
payments against attendance we need each swimmer to complete a SO.
I am a parent who attends LBT how
will this affect me?
LBT is classed as a session,
we would ask any parents who attend LBT to set up a SO for band 1 1 session per week, and if not already registered as a club
member to pay the annual ASA fee of £3.50 to enable you to be registered as club member.
What if I turn up for a session that
is not one of my primary sessions and the pool is full?
Coaches will try to amend
sessions to accommodate extra swimmers, possibly be swimming relays etc., but ultimately you may not be able to swim in exceptional
circumstances if health and safety is an issue.
How do I know what sessions are available
to me for my age and ability?
The first person to ask
is your coach, initially you will also be advised which sessions will be suitable for you.
What do I do if I no longer wish
to swim with the club?
You just stop your SO and
stop attending. (It would also be nice if you let us know in writing)
I am a triallist, how does this affect
me?
All
triallists first attend on the first Sunday of a month, this trial is foc. At
the trial along with the membership application form you will be asked to complete a SO to be effective from the second of the following month. All sessions attended in the month of the trial
will be foc. Should you decide you do not wish to swim with Enderby SC simply stop your SO and stop attending. You will
not be offered full membership.
How will the annual membership and
club championship fees be paid?
We
intend to have club memberships paid by everybody in three equal instalments on the 3rd
January, 3rd February and the 3rd March each year.
(this enables us to collect fees before payment is made to the ASA on 31st March)You will be required to complete
a standing order mandate as part of your membership renewal. In addition by the end of April you will be required to submit
your Club Championship entry form with a cheque for payment of your club championship fees, this
is currently £15 for all swimmers except 8 year olds who pay £8. Standing order instructions will continue until withdrawn by members.
I have been asked to attend more or less sessions each week than I am currently paying for, how do I change my SO?
Please ask for a new form
at the desk or download one from the web page and submit it to the Treasurer asap.
I can’t make all my normal
sessions and will be attending less than I am paying for this month. What should I do?
Do not change your SO.
Please try and make up extra sessions either this month or next to balance your attendance versus your standard payments.
If we think you should move to the next payment band you will hear from us.
I have attended extra sessions this
month that I have not paid for, but I am not attending enough to move my payment upto the next band, what should I do?
Do
not change your SO. We will be monitoring attendance to ensure the system is being used properly.
I swim for COLSC, or county development
squad, how will this affect my monthly SO?
Your banding will be in
relation to sessions attended run by Enderby SC,
and will not include any sessions run by third parties.
How
will these changes affect the attendance points trophy?
Swimmers
will no longer be capped to the number of sessions per week for which they can achieve attendance points. Attendance points
will be given for all sessions attended and recorded on the register. You will only receive points for those sessions for
which you have been registered, not for those that you have paid for. Attendance points will now only be given to swimmers
attending Enderby SC sessions.
So how much will I pay for 2008?
Band 1 ( 1 session per
week)
£8 per month
Band 2 ( 2 sessions per
week) £16
per month
Band 3 ( 3 sessions per
week ) £24
per month
Band 4 ( 4 sessions per
week) £30 per month
Band 5 (5 sessions per
week) £36 per month
Cost comparisons p.a. if
a swimmer attends all sessions available to them (44 weeks p.a. at average of £2 per session)
Old
New Swimmers per band
as at end April 2007
Band 1
88
96
72
Band 2
176
192
59
Band 3
264
288
29
Band 4
352
360
4
Band 5
440
432
1
What do I do now?
Please let us know if you
have any further questions either email chairman@endebysc.org or ask any committee member.
Membership renewals will
be issued at the end of November with standing order forms. We shall require these back by 14th December 2007.
Session fee standing order payments will commence on 2nd January 2008.
Enderby SC Membership fees 2008 renewal form
Category 1 Swimmers
aged under 9 (Born on or after 1st Jan 00) £20.00
( includes £4.75 ASA, £1 LASA affiliation fees, and £2.50
East Midlands fees)
Category 2 Swimmers aged
9 & over (Born on or before 31st Dec 99) £50.00
( includes £18.00 ASA, £1 LASA affiliation fees , and
£2.50 East Midlands fees)
Family Discounts
2 Swimmers in the same family
£5.00 per family
3 Swimmers in the same family £8.00 per
family
4 Swimmers in the same family £10.00 per family
Payment to be made by standing order in 3 equal monthly instalments
due on the 3rd January, 3rd February and 3rd March. Or one single standing order payment on the 3rd January.
Please complete the following for each family member.
Please include parent’s details if you help out on
poolside as we need to register you with ASA. (No fees applicable for parents the £3.50 ASA fee will be paid by the club on
your behalf.).
Name
D.O.B
Tel. No. Email Fee
Due
…………………. ……………. ……………. ……………….. …………
…………………. ……………. ……………. ……………….. …………
…………………. ……………. ……………. ……………….. …………
…………………. ……………. ……………. ……………….. …………
…………………. ……………. ……………. ……………….. …………
…………………. ……………. ……………. ……………….. …………
Total due …………
Discount …………
Full Payment …………
Instalment = full payment
divided by 3 …………
Please return this form with standing order mandate in the
addressed envelope to Stephen Penrice.
Please note that
all renewals are subject to acceptance
by the committee.
